Customer Overview
A leading landscape architecture and design consultancy based in the UK, with offices in Manchester, Oxford, Leeds, Moscow, and Abu Dhabi, serves a broad international client base across the public realm, residential, commercial, education, health, leisure, and transport sectors.
Challenge
With projects spanning multiple countries and industries, the firm needed to:
- Securely provide remote access to large design files for employees across all offices.
- Support a distributed, mobile workforce working both remotely and on-site.
- Eliminate the performance and usability limitations of VPN-based access.
- Maintain full control and governance over sensitive project data, including design files and client documents.
- Ensure collaboration efficiency without moving files to the cloud or duplicating data.
Why FileFlex Enterprise
The firm selected FileFlex Enterprise for its zero trust data access model, regulatory-compliant architecture, and its ability to scale securely across the entire global workforce.
Key benefits delivered:
- Firm-wide deployment: FileFlex was licensed for every employee across all locations.
- Access to large files (AutoCAD, InDesign, Photoshop, etc.) without needing to download, move, or upload them to the cloud.
- Mobile device compatibility, enabling secure access to drawings and plans at client meetings and job sites.
- Granular file permissions: IT can restrict access to view-only or access-only modes to protect sensitive information.
- Zero trust security ensures all file access is tightly governed and auditable.
- No disruption to infrastructure — files remain in place within the firm’s hybrid IT environment.
- Full activity logging and centralized control give IT oversight across all sharing and access activities.
Results
- Seamless, secure collaboration across international teams and time zones.
- Increased mobility and productivity for field staff and remote designers.
- Improved protection of sensitive design files and client data through granular access control.
- Eliminated reliance on VPN, improving speed and user experience.
- Established a modern, secure foundation for scalable file access and governance.
